Policies for Faculty and Staff Scholarship

Who can submit

Franklin University faculty (full-time and part-time) and staff.

What to submit

Scope of Content:

  1. Content can be scholarly or research-related, but must reflect disciplines and subject areas relevant to University programs and scholarship.
  2. Content should be in a completed state, rather than in-progress and regularly updated.
  3. Faculty and staff may deposit content published prior to joining the University.
  4. Contributors must be willing and able to grant the University the non-exclusive rights to both preserve and make their work available through FUSE.
  5. Content must be in a digital format that follows the guidelines for submitted documents.
  6. Content for which the contributor is the sole rights holder, or for which they have obtained permission to submit from all co-authors.
  7. Personal works, self-published works, or works not sponsored by a third party are not appropriate for the repository.

Supported Content Types

The following content types are among those that may be accepted if scope and FUSE standards are met:

  1. published scholarship (published version preferred but post-prints and pre-prints may be submitted when published version is not available)
  2. technical reports (a document submitted to project sponsor that details the results of a researcher’s project)
  3. government reports
  4. working papers (a preliminary scientific or technical paper or an official report produced by a group of people who are studying a particular problem or situation)
  5. datasets (data sets must be complete and ready for use and must include a readme file. No classified/restricted/confidential data can be accepted.)
  6. conference materials, including proceedings, papers, or presentations
  7. curricular materials
  8. metadata records for research/scholarship that link to an openly accessible, full-text version hosted on another site

This is a non-exhaustive list. Contributors are welcome to contact FUSE staff to determine whether other content meets FUSE standards. For faculty and staff submitting work outside the content guidelines, you will need approval from your college or academic/administrative unit for inclusion in FUSE. Please contact FUSE (fuse@franklin.edu) with any questions.

Revising or Withdrawing Content

Authors may revise their submissions through their FUSE accounts prior to those submissions being posted online by administrators. After posting, submissions cannot be revised except in exceptional circumstances with the permission of FUSE administrators. All content items are considered permanent. Content may be removed in case of violation of submission agreement, copyright violation, or other exceptional circumstances, in which case only the record will remain with the following message: “This item was withdrawn by FUSE. If you have any questions, please contact the Franklin University Library.”

Copyright & Licensing

Individual contributors to FUSE must comply with the copyright requirements set forth below.

Requirements of the Contributor

Contributors must ensure that the use of the work in FUSE will not breach any other person’s intellectual property, privacy or other legal rights. Contributors can only submit works to which they hold the copyright. If a contributor has signed an agreement transferring some of their rights to a publisher, the contributor must ensure that their submission complies with their publisher agreement. If creation of the work was sponsored or supported by a party other than the University (e.g., a government agency or corporate sponsor), or is based upon work that was so sponsored or supported, contributors must have complied with any prior-review or other obligations or requirements imposed by the sponsor agreement. By submitting works to FUSE, the copyright owner is
  1. representing that they have the right to give FUSE the ability to post their work under the terms of the FUSE licensing agreement; and
  2. granting FUSE and/or the University non-exclusive rights to make use of such work. This grant of non-exclusive rights includes the rights to (a) reproduce the work, (b) prepare derivative works, (c) distribute copies of the work, (d) perform the work, and (e) display the work. This includes the right to make copies, including copies in different formats, for accessibility, preservation and/or backup.
Additionally, items posted to FUSE must comply with the requirements of the United States copyright law. This means that any third party material included in a submission must either (1) be in the public domain; (2) be used with permission (which both permits the contributor to post the material in FUSE and permits FUSE to make use of the third party material to the same extent the contributor grants FUSE the right to make use of their work); or (3) be included pursuant to the contributor’s good faith belief, after conducting a fair use analysis, that fair use permits the use of the third party material. For additional information, please consult the Library’s Copyright Guide and University Copyright Policy.

Choice of Applicable License

FUSE supports open access (OA) which expands shared knowledge and accelerates multi-disciplinary breakthroughs in research. Therefore, all works in FUSE will be made available under a Creative Commons license. Under Creative Commons licenses, the owner of copyright in a work grants users the right to use the work under specified conditions. Contributors to FUSE will be required to choose an applicable Creative Commons license when they submit their works to FUSE. Available licenses include CC BY (Attribution), CC BY-SA (Attribution ShareAlike), CC BY-ND (Attribution-NoDerivs), CC BY-NC (Attribution-NonCommercial), CC BY-NC-SA (Attribution-NonCommercial-ShareAlike), CC BY-NC-ND (Attribution-NonCommercial-NoDerivs), and CC0 (No Rights Reserved). Publisher Agreements For any published works deposited to FUSE, the publisher copyright policies will need to be checked to determine if, and in what form a work may be submitted to FUSE. If you have a contract with your publisher, check to see what it permits. Otherwise, the Library recommends using the Sherpa/Romeo list to help check publisher policies. While this list covers many publishers, it does not cover all publishers. For this reason, it may be necessary to research the publisher's policies. These are usually found on the publisher's website, but it may be necessary to contact them. A number of publishers allow the post-print (the post-peer reviewed version of the article that is accepted by the publisher for final publication) or pre-print (the final version of an article before it has undergone peer-review) to be submitted to an institutional repository, but not the publisher’s PDF version. The Library strongly encourages researchers and authors to retain their rights, to negotiate with publishers, and to avail themselves of common tools, such as the Scholar’s Copyright Addendum Engine, to negotiate more rights to their own research.